LGP Document Library

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The Local Government Procurement Document Library is available to NSW councils. The information provided in this library is for council use and is not intended to replace legal advice.

If you have a feedback on the documentation or would like to share information with your peers please contact [email protected]

Council Sample Specifications

The specification guidelines have been developed and generously shared by City of Sydney. The purpose of these guidelines is to enable all users to develop improved specifications to ensure superior outcomes in your procurement activities. By adopting and implementing these guidelines within your organisation you will have a greater opportunity to add value to the procurement process.

  1. Specification quick guide – construction
  2. Specification quick guide – consultancy
  3. Specification quick guide – goods
  4. Specification quick guide – heavy plant
  5. Specification quick guide – IT equipment
  6. Specification quick guide – IT services
  7. Specification quick guide – public art
  8. Specification quick guide – services

Tendering Templates, Procurement Tools and Guidelines

  1. Addendum V2
  2. Annual Procurement Plan V2
  3. Authority to Procure V3
  4. Business Case V2
  5. Category Codes – excel template V3
  6. Category Codes Guide V4
  7. Confidentiality and Non Disclosure Deed Poll V3
  8. Contract Management Plan V2
  9. Declaration of Conflicts of Interest V3
  10. EOI Template – Volume 1 Condition of Responding V3
  11. EOI Template – Volume 2 Specification V3
  12. EOI Template – Volume 3 Commercial Response Schedules V3
  13. EOI Template – Volume 4 Technical Response Schedule V3
  14. Evaluation Guide V2
  15. File Note V2
  16. LGP Doc Template 3 V2
  17. Marketing Procurement V2
  18. Model KPI Dashboard Template V2
  19. Model Purchase Card Guidelines V2
  20. Model Purchase Card Policy V2
  21. Needs Analysis V2
  22. Notice of Successful Tender Letter V4
  23. Notice of Unsuccessful Tender Letter V3
  24. Procurement Exemption Form V2
  25. Procurement Plan V3
  26. Project Completion Review V2
  27. Purchase Cards One Pager V2
  28. Purchase Order Standard Terms and Conditions V3
  29. Record of Verbal Quotations V3
  30. RFQ – Simple V3
  31. RFQ Evaluation Plan V3
  32. RFQ Template – Volume 1 Conditions of Responding V3
  33. RFQ Template – Volume 2 Conditions of Contract V3
  34. RFQ Template – Volume 3 Specification V3
  35. RFQ Template – Volume 4 Commercial Response Schedules V3
  36. RFQ Template – Volume 5 Technical Response Schedules V3
  37. RFX Evaluation and Probity Plan V3
  38. RFX Template – Volume 1 Conditions of Tendering V3
  39. RFX Template – Volume 2 Conditions of Contract V3
  40. RFX Template – Volume 3 Specification V3
  41. RFX Template – Volume 4 Commercial Response Schedules V3
  42. RFX Template – Volume 5 Technical Response Schedules V2
  43. Risk Analysis V2
  44. Supply Market Analysis V2
  45. Template Procurement Document Suite V2
  46. Usage Spend Analysis V2
  1. ICAC Local Preference Guide
  2. OLG Tender Guide to Local Preference

General Procurement Information

  1. Council approval of EOI recommendation report
  2. Council approval of reports, purchases and spend
  3. Declaring schedule of rates tender pricing
  4. Definition non-conforming tender and alternative tender
  5. Naming conventions for EOI and RFTs

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