When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.
Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.
The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.
Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.
Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.
Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.
Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.
Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.
Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this will be advised in VendorPanel under LGP Lists Contract Details.
This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.
LGP Approved Contractor
We created this repository of standard templates, clear guidelines, interesting articles and a range of other useful documents to make your life easier through the procurement processes.
Take a look through our library to get ideas on improving governance and refining your procurement processes.
Challenges of Innovative Projects and/or Preferential Treatment under the Tendering Process in NSW Local Government
This white paper seeks to encourage open discussion and feedback on requirements for local government tendering in New South Wales. This paper evolved from the work LGP’s Customer Reference Group.
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Disaster Recovery Support
We all need to pull together when disaster hits and LGP has drawn up a disaster recovery program to provide relief in a number of ways. Our broad network gives us access to private organisations, targeted programs, government groups and a range of initiatives to support redevelopment and future resilience.
Connection to other councils and organisations allows you to broaden your knowledge base, request assistance and share ideas. Get answers to specific questions by raising your own query or taking a look through historical threads.