Local Government Procurement

LGP507-4

Library Books, Resource Material and Furniture

Contract Term
Three (3) years
Commencement Date
1 March 2021
Expiry Date
29 February 2024
Period of extended term
Two (2) terms each of Twelve (12) months
Final Expiry Date
28 February 2026
Terms

LGP has appointed the suppliers under a Standing Offer Deed.

LGP Customers accessing the pricing offered under this arrangement will access services/products directly from the supplier/s.

As the calling of tenders by LGP meets all requirements of the Local Government Act Regulations (and that LGP has achieved Prescription), LGP Customers do not need to independently tender for items purchased under this supply arrangement.

Pricing is available through quotation from the suppliers and may be subject to variations depending on the contract in place.

Introduction to Library Books, Resource Materials and Furniture (LGP507-4)

SCOPE OF REQUIREMENTS

  • Books (Monographs)
  • Electronic Books
  • Audio Visual Materials
  • Languages Other Than English (LOTE) Services
  • Shelf Ready and End Processing Services
  • Streaming movies and videos
  • Library Furniture
  • Additional Services

For more detailed information on the scope of this contract, refer to the Part D Specification in the Standing Offer Deed, learn more via LGP’s e-quotation system VendorPanel. 

LGP Approved Contractors

Name & ACN Status
ACBS Library Services Pty LtdACN 620 491 956Approved
ALS Library Services Pty LtdACN 007 919 342Approved
All Access Australasia (KL Media Pty Ltd)ACN 086 533 860Approved
Aussie Global Books Pty LtdACN 150 619 195Approved
Bolinda Digital Pty LtdACN 136 692 861Approved
Bolinda Publishing Pty LtdACN 006 510 461Approved
Book Zone SalesACN 001 896 840Approved
CAVAL Languages DirectACN 005 498 251Approved
Dymocks Parramatta, Dymocks (Waringah Mall)ACN 097 247 768Approved
Global Language Books Pty LtdACN 079 996 759Approved
James Bennett Pty LtdACN 000 465 127Approved
Kairos International Pty LtdACN 003 935 331Approved
Keith Ainsworth Pty LtdACN 000 953 748Approved
LOTE Libraries Direct Pty LtdACN 154 695 191Approved
Library AV and Large Print Pty LtdACN 113 092 167Approved
MDM Entertainment and MDM PrintACN 132 011 977Approved
Peter Pal Library SupplierACN 010 276 981Approved
Raeco (CEI Pty Limited)ACN 006 501 926Approved
Resource Furniture (Essandem)ACN 007 754 556Approved
Sound Text Media Pty LtdACN 089 839 207Approved
Storytime PODs Pty LtdACN 165 833 983Approved
The Book House (Campion Education (Aust) Pty Ltd)ACN 074 318 602Approved
Ulverscroft Large Print (Australia) Pty LtdACN 055 644 105Approved
Wavesound Pty LtdACN 134 500 879Approved

Approved status on this page indicates that contractors have signed their Standing Offer Deed and are now an LGP Approved Contractor. They will appear in VendorPanel after completion of all activation requirements.

In addition to the LGP approved contractors, selected contractors have nominated Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers). These are listed under the heading Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers).

FAQs

When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.

Tendered Rates
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.

Insurances
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.

The preferred method of seeking a quote is via VendorPanel. A RFQ template is available to assist with completing a well considered specification. 

For more information on making purchases see our How to Guide.

Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.

The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.

Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.

Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.

Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.

Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.

Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.

Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this will be advised in VendorPanel under LGP Lists Contract Details.

This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.

Notice to Participate

The purpose of this Notice of Participation is to:

• Notify LGP approved contractors of Council’s intention to participate;

• Demonstrate compliance with the Local Government Act 1993 (NSW) (Section 55 Tendering);

• Facilitate the ability to track all purchases under the named Local Government Procurement (LGP) contract; and

• Ensure that Council accurately receives any LGP rebate applicable to this contract.

Completion of this form DOES NOT ‘lock’ your Council into a contract. Rather, this Notice of Participation is an instrument used to demonstrate your Council’s intention to purchase goods and/or services under the agreed LGP contractual conditions until otherwise notified.

Please ensure that any Council staff authorised to issue purchase orders are aware of Council’s intention to access this LGP contract and that they are able to access information in order to follow the LGP process.

Full explanation on how the Notice of Participation operates

Let’s talk

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