Local Government Procurement

LGP221

Fleet Management Services

Contract Term
Three (3) years
Commencement Date
1 May 2022
Expiry Date
30 April 2025
Period of extended term
Two (2) x Thirty-six (36) months options
Final Expiry Date
30 April 2031
Terms

LGP has appointed the suppliers under a Standing Offer Deed.

LGP Customers accessing the pricing offered under this arrangement will access services/products through VendorPanel from the suppliers.

As the calling of tenders by LGP meets all requirements of the Local Government Act Regulations (and that LGP has achieved Prescription), LGP Customers do not need to independently tender for items purchased under this supply arrangement.

Pricing is available through quotation from the suppliers and may be subject to variations depending on the contract in place.

Scope

The following scope of requirements are included in this contract.

  • Fleet Consultancy Services
  • Fleet Management Services
  • Fleet Management Information Systems Services
  • Vehicle Leasing Services
  • Vehicle Disposal Services

For more detailed information on the scope of this contract, refer to the Part D Specification in the Standing Offer Deed, learn more via LGP’s e-quotation system VendorPanel. 

 

 

LGP Approved Contractors

Name & ACN Status
DingGo AU Pty LtdACN 630 000 823Approved
Evenergi Pty LtdACN 616 892 534Approved
Formbird Pty LtdACN 114 492 465Approved
Interleasing (Australia) LimitedACN 008 589 562Approved
Logbook Me Pty. LtdACN 165 232 520Approved
National Auctions & Solutions Company (Qld) Pty LtdACN 167 043 012Approved
Navman Wireless Australia Pty LtdACN 123 981 457Approved
Nextfleet Australia Pty LtdACN 624 075 047Approved
Pickles Auctions Pty LimitedACN 003 417 650Approved
Presido Consulting Pty Ltd (Fleet Advisory)ACN 643 270 599Approved
Slattery Auctions Australia Pty LtdACN 091 324 480Approved
Summit Auto Lease Australia Pty LimitedACN 054 704 737Approved
Toyota Finance Australia LimitedACN 002 435 181Approved
Uniqco (Wa) Pty LtdACN 108 029 241Approved

Approved status on this page indicates that contractors have signed their Standing Offer Deed and are now an LGP Approved Contractor. They will appear in VendorPanel after completion of all activation requirements.

In addition to the LGP approved contractors, selected contractors have nominated Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers). These are listed under the heading Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers).

FAQs

When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.

Tendered Rates
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.

Insurances
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.

The preferred method of seeking a quote is via VendorPanel. A RFQ template is available to assist with completing a well considered specification. 

For more information on making purchases see our How to Guide.

Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.

The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.

Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.

Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.

Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.

Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.

Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.

Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this information can be found on the LGP Website at the top of the relevant LGP Contract page, and on VendorPanel under the Local Government Procurement Lists Contact Details. 

This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.

Notice to Participate

The purpose of this Notice of Participation is to:

• Notify LGP approved contractors of Council’s intention to participate;

• Demonstrate compliance with the Local Government Act 1993 (NSW) (Section 55 Tendering);

• Facilitate the ability to track all purchases under the named Local Government Procurement (LGP) contract; and

• Ensure that Council accurately receives any LGP rebate applicable to this contract.

Completion of this form DOES NOT ‘lock’ your Council into a contract. Rather, this Notice of Participation is an instrument used to demonstrate your Council’s intention to purchase goods and/or services under the agreed LGP contractual conditions until otherwise notified.

Please ensure that any Council staff authorised to issue purchase orders are aware of Council’s intention to access this LGP contract and that they are able to access information in order to follow the LGP process.

Full explanation on how the Notice of Participation operates

Let’s talk

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