Local Government Procurement

NPN117

Bulk Fuel, Fuel Card Services and Oils, Lubricants and Vehicle Care Products

Contract Term
Three (3) years
Commencement Date
1 February 2018
Expiry Date
31 January 2021
Period of extended term
Two (2) terms each of Twelve (12) months
Final Expiry Date
31 January 2023
Terms

LGP has appointed the Contractors under a Preferred Supplier Deed.

LGP Customers accessing the pricing offered under this arrangement will access services/products through VendorPanel from an Approved Contractor.

As the calling of tenders by LGP meets all requirements of the Local Government Act & Regulations (and that LGP has achieved Prescription status), LGP Customers do not need to independently tender for items purchased under this supply arrangement.

Pricing is available through quotation from Approved Contractors and may be subject to variations depending on the contract in place.

Scope

The following scope of requirements are included in this contract.

  • Bulk Fuel
  • Fuel Card Services
  • Oils, Lubricants and Vehicle Care Products

For more detailed information on the scope of this contract, refer to the Part D specification in the Standing Offer Deed, learn more via LGP’s e-quotation system VendorPanel

 

LGP Approved Contractors

Name & ACN Status
Ampol Australia Petroleum Pty Ltd (formerly Caltex)ACN 000 032 128Approved
Armadillo Group Pty LtdACN 144 649 285Withdrawn
BP Australia Pty LtdACN 004 085 616Approved
BSCACN 004 112 887Approved
CBCACN 000 143 608Approved
Castrol Australia Pty LtdACN 008 459 407Approved
Chevron Australia Downstream Fuels Pty Ltd (formerly Puma Energy Australia)ACN 147 978 890Approved
Fuchs Lubricants (Australasia) Pty LtdACN 005 681 916Approved
Liberty Oil AustraliaACN 088 411 072Approved
Lowes Petroleum ServiceACN 605 178 578Approved
Maxi-Tankers Pty Ltd (Refuelling Solutions)ACN 117 406 934Approved
Mini-Tankers Australia Pty Ltd (Refuelling Solutions)ACN 050 220 016Approved
Park FuelsACN 093 014 129Approved
Royal Precision Lubricants Pty LtdACN 155 989 165Approved
United Petroleum Pty LtdACN 085 779 255Approved
Valvoline (Australia) Pty LtdACN 000 446 855Approved
Wex MotorpassACN 005 970 570Approved

Approved status on this page indicates that contractors have signed their Standing Offer Deed and are now an LGP Approved Contractor. They will appear in VendorPanel after completion of all activation requirements.

In addition to the LGP approved contractors, selected contractors have nominated Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers). These are listed under the heading Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers).

FAQs

When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.

Tendered Rates
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.

Insurances
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.

The preferred method of seeking a quote is via VendorPanel. A RFQ template is available to assist with completing a well considered specification. 

For more information on making purchases see our How to Guide.

Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.

The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.

Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.

Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.

Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.

Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.

Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.

Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this will be advised in VendorPanel under LGP Lists Contract Details.

This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.

Notice to Participate

The purpose of this Notice of Participation is to:

• Notify LGP approved contractors of Council’s intention to participate;

• Demonstrate compliance with the Local Government Act 1993 (NSW) (Section 55 Tendering);

• Facilitate the ability to track all purchases under the named Local Government Procurement (LGP) contract; and

• Ensure that Council accurately receives any LGP rebate applicable to this contract.

Completion of this form DOES NOT ‘lock’ your Council into a contract. Rather, this Notice of Participation is an instrument used to demonstrate your Council’s intention to purchase goods and/or services under the agreed LGP contractual conditions until otherwise notified.

Please ensure that any Council staff authorised to issue purchase orders are aware of Council’s intention to access this LGP contract and that they are able to access information in order to follow the LGP process.

Full explanation on how the Notice of Participation operates

Let’s talk

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