Bulk Fuel, Fuel Card Services and Oils, Lubricants and Vehicle Care Products
LGP has appointed the Contractors under a Preferred Supplier Deed.
LGP Customers accessing the pricing offered under this arrangement will access services/products through VendorPanel from an Approved Contractor.
As the calling of tenders by LGP meets all requirements of the Local Government Act & Regulations (and that LGP has achieved Prescription status), LGP Customers do not need to independently tender for items purchased under this supply arrangement.
Pricing is available through quotation from Approved Contractors and may be subject to variations depending on the contract in place.
Scope
The following scope of requirements are included in this contract.
- Bulk Fuel
- Fuel Card Services
- Oils, Lubricants and Vehicle Care Products
For more detailed information on the scope of this contract, refer to the Part D specification in the Standing Offer Deed, learn more via LGP’s e-quotation system VendorPanel
LGP Approved Contractors
| Name & ACN | Status |
|---|---|
| Ampol Australia Petroleum Pty Ltd (formerly Caltex) | ACN 000 032 128 | Approved |
| Armadillo Group Pty Ltd | ACN 144 649 285 | Withdrawn |
| BP Australia Pty Ltd | ACN 004 085 616 | Approved |
| BSC | ACN 004 112 887 | Approved |
| CBC Australia Pty Ltd | ACN 000 143 608 | Approved |
| Castrol Australia Pty Ltd | ACN 008 459 407 | Approved |
| Fuchs Lubricants (Australasia) Pty Ltd | ACN 005 681 916 | Approved |
| Liberty Oil Australia | ACN 088 411 072 | Approved |
| Lowes Petroleum Service | ACN 605 178 578 | Approved |
| Maxi-Tankers Pty Ltd (Refuelling Solutions) | ACN 117 406 934 | Approved |
| Mini-Tankers Australia Pty Ltd (Refuelling Solutions) | ACN 050 220 016 | Approved |
| Park Fuels | ACN 093 014 129 | Approved |
| Royal Precision Lubricants Pty Ltd | ACN 155 989 165 | Approved |
| United Petroleum Pty Ltd | ACN 085 779 255 | Approved |
| Valvoline (Australia) Pty Ltd | ACN 000 446 855 | Approved |
| Wex Motorpass | ACN 005 970 570 | Approved |
Approved status on this page indicates that contractors have signed their Standing Offer Deed and are now an LGP Approved Contractor. They will appear in VendorPanel after completion of all activation requirements.
In addition to the LGP approved contractors, selected contractors have nominated Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers). These are listed under the heading Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers).
Goods and Services Offered
LGP is proud to work with reliable and transparent contractors and their associated employees, subcontractors and agents. Their appropriate licences are displayed in VendorPanel, so you can be sure you’re working with reliable and qualified partners.
Engaging approved contractors
Each contract clearly displays requirements to ensure that the terms and conditions of the contract are met. These include tendered rates, insurances, quoting and purchasing processes, payment and complaints processes.
Learn about how to engage approved contractors.
Compliance
We make it easy to check approved contractors for a standard level of compliance across Work Health and Safety (WHS), insurance and other industry specific Australian Standards and that they have not previously been in breach of any legislation.
Pricing and Approved Contractor Specifications
To maintain transparency, each contractor supplies their standardised pricing for us to evaluate and monitor through the term of the contract. This includes ceiling prices that can’t be exceeded (not including commodity market-based products or services).
Experience, Qualifications and Licences
Contractors, together with their employees and subcontractors, hold the appropriate licences during the contracted period and this is confirmed for the duration of the work being performed. They also have shown evidence of their experience and qualification at the point of tendering.
Sustainable Procurement
For maintaining sustainable procurement, contractors outline their overall business practices as well as their ethical supply chain activity and adherence to the modern slavery legislation.
Standing Offer Deed or equivalent contract document
Our commitment to our approved contractors is outlined in our Standing Offer Deed, which includes the contract terms, agreed pricing and the specified customers they can work with.
Authorised Agents / Subcontractors
We understand that our approved contractors rely on their subcontractors, agents and partners to run their businesses. When working with LGP customers, their entity will always carry out the majority of the work and be the key communication point during each project.
Council Instructions Regarding LGP Contracts
We help LGP customers to easily communicate with approved contractors by streamlining the sourcing process through a series of request for quote (RFQ) templates and instructions to make sure your request is clearly specified.
FAQs
View our Guide to Using LGP Contracts and Guide to Evaluating RFQs and Awarding Contracts under LGP Panels.
Please also see LGP’s Guide to Amending LGP Customer Contracts and Other Options for further information around varying contract options underneath LGP panels.
For instructions on how to use VendorPanel Filter Tags, take a look at the LGP Filter Tags Overview.
If council wishes to make amendments to a LGP Customer Contract or other options, please complete the Letter of Endorsement/ Acknowledgement Request Form.
When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.
Tendered Rates
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.
Insurances
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.
The preferred method of seeking a quote is via VendorPanel. A RFQ template is available to assist with completing a well considered specification.
For more information on making purchases see our How to Guide.
Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.
The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.
Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.
Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.
Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.
Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.
Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.
Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this information can be found on the LGP Website at the top of the relevant LGP Contract page, and on VendorPanel under the Local Government Procurement Lists Contact Details.
This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.
Notice to Participate
Please note: that the Notice of Participation is for council use only. Any business interested in becoming an LGP-approved supplier should refer to How do I become an Approved Contractor.
The purpose of the Notice to Participate is to:
• Provide announcement to LGP approved contractors of a Council’s intention to participate in the use of a contact;
• Demonstrate compliance with the Local Government Act 1993 (NSW) (Section 55 Tendering);
• Facilitate the ability to track all purchases under the named Local Government Procurement (LGP) contract; and
• Ensure that Council accurately receives any LGP rebate applicable to this contract.
Completion of this form DOES NOT ‘lock’ your Council into a contract. Rather, this Notice of Participation is an instrument used to demonstrate your Council’s intention to purchase goods and/or services under the agreed LGP contractual conditions until otherwise notified.
Please ensure that any Council staff authorised to issue purchase orders are aware of Council’s intention to access this LGP contract and that they can access information in order to follow the LGP process.
Full explanation on how the Notice of Participation operates
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