Merged Councils - Frequently Asked Questions

Frequently Asked Questions

On 12 May 2016, the NSW Government announced the merging of 42 councils into 19 new councils. There are several additional merger proposals pending. Local Government Procurement (LGP) is currently reviewing all available information to ensure systems are in place to make this transitional period a smooth one for anything procurement related. Fundamentally there will be no change to the way any council access or utilise LGP contracts and services, it is business as usual.

Q: Can staff from a new council access LGP contracts?

Yes, you can access all contracts, services and information in the same way.

Q: I have an existing LGP website login and have tried to log in to the LGP website but can’t get access?

You will need to create a new website login with your new email address. Register here to create a new login for the LGP website.

Q: I need to create a Request for Quote (RFQ) through VendorPanel, can I do this under the new council name?

If you have an existing account under the old council name, please do not update your email address or details.

When you are issued a new email address, please contact LGP and you will be sent an invitation to register under the new account.  For a period of time, you may have 2 VendorPanel accounts.

Q: What will happen to my old and current RFQ’s in VendorPanel under my former council and login?

Any old RFQ’s which were created under your old account will still remain accessible via VendorPanel using the old email address.  A long term solution is being worked on and will be communicated as and when agreed.

Q: A period contract was created via an LGP contract with the previous council, can that contract continue or is a new contract required?

Any arrangements entered into with LGP approved contractors will remain in place unless otherwise notified. The Local Government (Council Amalgamations) Proclamation 2016 clauses 32 & 33 provide more direction to councils regarding this topic.

Q: A period contract was created with the previous council, can that contract continue or is a new contract required?

Any arrangements entered into with suppliers will remain in place unless otherwise notified. The Local Government (Council Amalgamations) Proclamation 2016 clauses 32 & 33 provide more direction to councils regarding this topic.

Q: How will LGP process rebates that are paid directly to councils?

LGP will continue to calculate and distribute rebates as it has previously up to 30 June 2016.  LGP is working with all stakeholders to ensure a simple, effective and sustainable program that will continue to support procurement in NSW into the future.

Q: How will LGP process rebates under a LGP ROC or JO agreement?

The announcement of the 19 new councils has presented a number of challenges for the purposes of how LGP rebates are calculated and distributed. To ensure LGP fulfils its commitment to this offer, all calculations up to 30 June 2016 will be calculated and distributed as per the current agreement. In light of the announcement of the newly merged councils, LGP will be working with all stakeholders to ensure a simple, effective and sustainable program that will continue to support procurement in NSW into the future.

Q: How can I get in contact with staff from other new councils to discuss common issues?

The LGP forum and network meetings are valuable resources available to you to gain access to information as well as a network of people that may be dealing with the similar challenges

Q: What assistance can LGP provide to newly merged councils?

LGNSW has developed a comprehensive web-based Amalgamation Toolkit which is now available, along with briefings, training and other resources. The Toolkit aims to provide a practical level of guidance and support to councils who have started to undertake work on an amalgamation. LGP has developed part of this Toolkit that provides a summary of what will be required to guide the merged entities towards delivering value from a successful merge of procurement functions. 

The LGP Consulting Team are a specialised unit established by LGP to provide individual support to councils in relation to specific procurement projects. For more information contact the LGP Consulting Team.