Local Government Procurement

LGP1107-3

Operating Lease Services to cover ICT, Photocopiers, Multi Function Devices, Printers and Other Office Equipment

Contract Term
Two (2) years
Commencement Date
15 September 2016
Expiry Date
14 September 2018
Period of extended term
14 September 2022
Final Expiry Date
14 September 2022
Terms

This Standing Offer Deed will allow for Master Lease Agreements (“MLAs”) to be established for a period of 24 months to 14 September 2018 or until such time that council commitments have utilised the $20 million facility, whichever occurs first. Funds are currently still available.

The Standing Offer Deed contract itself, commenced on 15 September 2016. Councils that have signed an MLA prior to termination of the Standing Offer Deed contract will be able to continue to enter into leases under their MLA until the aggregate capital value of equipment leased is equal to their level of commitment.

Pricing is available through quotation from the suppliers and may be subject to variations depending on the contract in place.

Introduction to Operating Lease Services to cover ICT, Photocopiers, Multi Function Devices, Printers and Other Office Equipment (LGP1107-3)

SCOPE

The Services will be required to cover:

a) Goods with an aggregate capital cost of approximately $20 million. The exact amount to be leased will be subject to change in accordance with the future budget requirements of Councils that enter into Master Lease Agreements with the successful Respondent.
b) Goods that fall within the following equipment categories:- Servers, Desktop computers, Notebook/mobile computers, Communications/telephony equipment, Network equipment, Photocopiers, Multi-Function Devices, Printers, Scanners, RFID equipment and other goods for which the lessor is willing to offer leasing finance using tendered rates and residual risk levels.
c) Sale and leaseback of owned equipment as well as the direct leasing of new equipment.
d) The entering of leases on a progressive basis throughout the term of the arrangement.
e) Individual lease terms that could range from 3 years to 5 years or longer depending on the equipment involved and the requirements of the Councils.
f) Willingness to actively migrate existing council customers to an LGP contract
g) Provision to LGP of on-going usage reporting for analysis and contract management purposes.
It should be noted that end-of-lease equipment logistics may be required by Councils but will not be included in the scope of the services to be provided in the pending RFT.
For more detailed information on the scope of this contract, refer to the Part D Specification in the Standing Offer Deed, learn more via LGP’s e-quotation system VendorPanel. 

 

LGP Approved Contractors

Name & ACN Status
Macquarie Bank LimitedACN 008 583 542Approved

Approved status on this page indicates that contractors have signed their Standing Offer Deed and are now an LGP Approved Contractor. They will appear in VendorPanel after completion of all activation requirements.

In addition to the LGP approved contractors, selected contractors have nominated Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers). These are listed under the heading Authorised Agents/Subcontractors (includes: Partners/Resellers/Dealers).

FAQs

When placing orders, you MUST include the contract number, or you may NOT be covered under the terms and conditions of the LGP contract.

Tendered Rates
Information regarding LGP’s pricing can be found in VendorPanel. Rates located under this tab are generally for low volumes and one off purchases. For large or committed volumes or projects in scope of this contract a Request for Quotation (RFQ) can be requested from contractors on the panel.

Insurances
Councils should note that LGP panel members update insurance on a cyclical basis. LGP will expedite any outstanding information, but regardless, insurance policies can be cancelled or lapse at any time and councils should always seek confirmation directly from contractors where-ever contract risk is high.

The preferred method of seeking a quote is via VendorPanel. A RFQ template is available to assist with completing a well considered specification. 

For more information on making purchases see our How to Guide.

Forward your purchase order to the contractor including the agreed rate as set out in the price schedule. This should be undertaken in accordance with your organisation’s procurement policy. Ensure that the LGP contract number is included on the purchase order.

The full benefits of a contract can be realised by making a commitment to it.
Commitment can be demonstrated by completing the notice of participation form. This will be used to notify contractors that all purchases made via the approved contractor will be done so under the contract, provided it is within scope.

Note. The Participation Form is not a contract, nor does it lock council into using this arrangement. Council may alter this arrangement at any time.

Yes, via a Nominee Authorisation. Customers may appoint an entity to make purchases from LGP approved contractors on their behalf. These purchases are for goods and/or services that are within scope of the LGP contract and are required for works and services that the entity is undertaking on behalf of the LGP customer.

Please contact your Business Manager for more information and a copy of the authorisation and acceptance form.

Customers will be supplied a tax invoice directly by the contractor. All payments will be made to the contractor in accordance with clause 26.3 of the Standard terms of Contract between a Customer and Contractor (Schedule 5 of the Head Agreement (standing offer deed)) i.e. Unless otherwise agreed in writing, a Customer must make such payment by the end of the month following the month of invoice.

Contact the contractor directly. If the issue cannot be resolved, contact your Business Manager.

Yes, some LGP contracts have purchasing thresholds. If a contract has a purchasing threshold this information can be found on the LGP Website at the top of the relevant LGP Contract page, and on VendorPanel under the Local Government Procurement Lists Contact Details. 

This video tutorial will teach LGP Approved Customers how to locate LGP contract information on the LGP website.

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